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What's included in my holiday?
- Return flights
- Checked-in baggage (unless otherwise stated)
- Transfers (unless otherwise stated)
- All duties and taxes (unless otherwise stated)
- Belleair representatives (Malta & Italy holidays only)
- FREE attraction entry (Malta holidays only)
- Reduced child offers
- ABTA & ATOL protection
Everything you need to know before you go!
How safe are my arrangements with Belleair Holidays?
Belleair Holidays wants to ensure total peace of mind when booking a package holiday, accommodation or flight only. We have therefore put in place various safeguards through ATOL and our Fair Trading Bond to ensure that all of your monies are held secure. Plus, we are a member of ABTA, membership number Y6613. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. For full details please click here
What’s included in my holiday package include?
• Return flights from the UK to your overseas airport and checked in luggage where applicable. Please note that luggage is not always included and this may need to be added during the booking process.
• Accommodation and meals (if applicable) as confirmed on your invoice.
• Return transfers or car hire if selected at the time of booking. For Gozo and Comino, the pedestrian ferry crossing can also be included except for Bella Vista Farmhouses and properties in the Villas, Farmhouses and Apartments Holidays Collection.
• Compulsory airport taxes and security charges including UK Government Air Passenger Duty (APD), ATOL Protection Contribution (APC) for package bookings and VAT on holidays to EC countries.
What do I need to do before I travel?
Your passport, visa and immigration requirements are your responsibility and you should confirm these with relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with any passport, visa, or immigration requirements. Please note that your name and initials on your flight tickets/documentation must match those on your passport.
For up to date overseas travel advice, see the Foreign and Commonwealth Office (FCO) website at www.gov.uk/foreigntraveladvice. As a matter of safety and security, we closely monitor the advice issued by the Foreign and Commonwealth Office (FCO) – if the FCO warns against travel to any of the featured destinations, Belleair Holidays will follow this advice. In addition to providing the latest security information the FCO Travel Advice (www.gov.uk/knowbeforeyougo) gives helpful travel hints that will help you to prepare for your holiday. Vaccinations & health requirements are required in some countries.
Do I need to provide my passport information?
The UK government requires all passengers departing and entering the UK to supply Advance Passenger information (API) prior to departure. This includes information such as passport numbers, date of birth etc. This requirement is known as the eborders programme. Please ensure these are provided to us at least 7 days before travel.
Do I need to do anything if I am flying with Ryanair?
When flying with Ryanair early check in is open 30 days from the time of departure and is available with the purchase of a seat for a small charge.
Standard (free) check-in is open 2 days from the time of departure. As each leg of your flight must be checked in separately, check-in may need to be carried out whilst in resort for your return flight. Our UK team will issue your return boarding passes to resort. If you have not received these, please call us on 0207 373 5358.
Do you have an In-resort service?
All bookings will be provided with our emergency contact number within their documentation.
Transfer departure details will be provided but also require reconfirmation whilst in resort.
If you encounter any difficulties during your stay, please contact the accommodation in the first instance and if further assistance is required, contact the rep or our UK office who will endeavour to resolve any issues promptly during your stay. Any right to compensation may be lost if you fail to do so.
Many of our resorts do not offer a traditional resort representation service, please check with our reservations department if this is offered in your destination. Due to the specialist and new dynamic nature of our program it is not always practical to visit our guests in their hotel particularly where multi-centre, island hopping or fly drive holidays are booked.
Do I need to reconfirm my transfer times?
These are included at the time of booking but they can be removed. Details for transfers will vary by destination. Times sent at the time of booking are a guide only and your return transfer must be reconfirmed at least 24 hours before your flight. The transfer supplier’s contact details will be issued on your documentation.
In Malta, your representative will be able to help with any questions you may have or alternatively you can contact our UK admin team on 0207 373 5358.
What information do I need for my flights?
You must be at the airport at least 2 hours prior to your flight departure time.
Luggage is not always automatically included and you must add this during the booking process. For airline luggage allowances please refer to the airline’s website. Luggage weighing more than the paid allowance is at an additional charge, confirmed at time of check-in and payable directly at the airport.
Infants under two years on the date of return will pay a reduced fare. Please note a seat is not provided.
Certain passengers may be in a higher risk group of Deep Vein Thrombosis than others, the following information may help to identify those at a greater risk –
• Have already had a similar condition i.e. blood clots
• Have a family history of blood clots
• Have had recent surgery
• Are aged 40 or over
• Have a history of circulation problems
• Take the contraceptive pill or are on HRT treatment, are pregnant or have recently had a baby.
Please seek medical advice prior to travelling, if you have any concerns. If you have a pre-existing medical condition, serious illness, have recently undergone surgery or been involved in an accident, you must be certified as fit to fly by your doctor. All such certificates need to be received by us five working days prior to travel.
Pregnancy - Some airlines have restrictions on passengers who wish to travel during pregnancy – please check this before booking. Consult your doctor and make sure that your insurance cover is appropriate.
Meals - Inflight meals vary by airline. Low cost and charter airlines operate a buy on board service. Scheduled airlines often provide a complimentary refreshment on board for short-haul flights and a complimentary meal and drinks for long-haul flights. Please call us for more details for your chosen airline.
Reconfirmation - Please ensure you check the status of your flight before travel.
Schedule Changes - Please note that all airlines reserve the right to make changes to their flight schedules, at any stage. We will advise you of any significant changes that the airline informs us of, as soon as possible.
Tickets - Electronic tickets are supplied for all scheduled flights and no paper ticket is issued. Please present your itinerary, passport and visa if required, when checking in at the airport. Low cost airlines will require you to check in online prior to arrival at the airport. With Easyjet and Jet2 you can do this yourself. Please note with Ryanair you will have to contact our admin department with your passport details, and we will send you your boarding passes. Unless you pre-book seats, Ryanair check-in can only be done 4 days prior departure, therefore, we will arrange for your return boarding passes to be sent to resort. You must print and present the boarding passes at the airport, if not the airline will charge.
Upgrades - A variety of extra services can be arranged for all airlines, these include pre-bookable seats, legroom seats, excess baggage etc. In addition, the transportation of sport/leisure equipment can be arranged. Please contact our reservations team for prices and details of these services.
Travel Delay - If your flight is delayed, for reasons other than force majeure, the following will be provided in accordance with EU Regulation 261/2004: Delays of 3 hours or more – meals and refreshments in a reasonable relation to the waiting time and two telephone calls, telex/fax or emails. If the time of the next departure is expected a day after the original departure time, the airline will offer (in addition to the above) either – hotel accommodation where a stay of one or more nights becomes necessary, or, transport between the airport and the accommodation (if a stay additional to that intended by you becomes necessary). If a delay is at least five hours and you decide not to travel on the delayed flight, the airline will reimburse the cost of the flight. Unfortunately, we cannot accept any responsibility for any expense you incur because of such delays.
I require special assistance as I am disabled, what do I do?
If you have a medical condition or a disability that may need special attention either on a flight or at the accommodation, it is your responsibility to let us know when booking. We will pass on any special assistance requests to the airline, however these are subject to the airline’s availability.
It is important that we discuss the suitability of a property or other travel aspects with you to ensure that your needs can be met as not all accommodation caters for customers who rely on wheelchairs or have specific needs. Please contact our reservations team who will be more than happy to help. Please see the CRUISE section below for information regarding the suitability of a cruise.
Is my Package with Belleair holidays ATOL protected?
Many of the flights and flight-inclusive holidays in our brochure and on our website, are financially protected by the ATOL scheme. But ATOL protection does not apply to all holiday and travel services listed in the brochure or on our website. Please ask us to confirm what protection may apply to your booking. If you do not receive an ATOL Certificate then the booking will not be ATOL protected. If you do receive an ATOL Certificate but all the parts of your trip are not listed on it, those parts will not be ATOL protected. Please see our booking conditions for information or for more information about financial protection and the ATOL Certificate go to: www.atol.org.uk/ATOLcertificate
Do I need to pay a city tax at my Hotel?
These are payable in many areas and the amounts vary between city and hotel star rating, they are payable by guests locally usually on departure from the hotel/property. Tourist taxes are generally up to
€5 per person per night (often with reductions for children). Please check with us or look at up to date information on relevant country / city website.
As from 1st June 2016, Malta has introduced a new ECO tax payable at hotel or apartment or similar. This is payable by all adults in the party at 50cents per day to a capped total of €5.
Are there any other conditions if I have booked a cruise?
The following are in addition to our standard booking conditions:
• If you book only one component with the Operator (e.g. cruise only), the Operator acts only as a booking representative for the supplier concerned and accepts no liability for the provision of the service involved. The cruise operator’s Terms and Conditions will apply to your booking in addition to the relevant sections of these conditions. These terms and conditions can be found on the cruise operator’s website and these can be provided to you at the time of booking if requested.
• Whilst travelling by sea, the terms and conditions of the carrier apply and must be adhered to for that part of your holiday or cruise. These can be inspected on request.
• Customers are obliged to abide by the safety requirements set out by the carrier and any infringement of such will constitute a breach of contract.
• Customers are obliged to disclose information regarding any pre-existing medical condition which may affect their safety or that of others on board. Medical Declarations will be sought for passengers who are pregnant or have any form of sickness, disease, injury, infirmity, disability, or illness, whether mental, physical, or otherwise which could affect their fitness for travel. The cruise operator reserves the right to refuse boarding to persons who the operator deems to be physically or mentally unfit to travel. We are unable to accept bookings from women who are 26 weeks pregnant. Failure to disclose a pre-existing medical condition may invalidate your insurance.
• Should you require treatment on board, payment will be required. Such charges are usually claimable under your insurance policy
• Any physical challenge or medical condition that requires special treatment or attention must be reported at the time of reservation. All physically impaired passengers must be self-sufficient and should travel with a passenger who will provide any assistance needed during the cruise or in the event of an emergency. Passengers using a wheelchair must provide a small, collapsible type.
• The operator cannot be held responsible for any change or cancellation of a cruise, this change is solely due to a decision made by the carrier, its employees or force majeure. For safety reasons infants under the age of 6 months are not allowed on board.
• Child age limits: Infant 6 to 23 months; Child 2 to 17 years.
• All itineraries quoted are subject to alteration. Should major changes to the ports of call, other than timing adjustments, become necessary we will endeavour to inform prior to your departure.
• Rules on alcohol can vary from ship/cruise line and ports of call, please check with relevant company, and ask our agents for more information
• Please note that when a ship is operated by an American company. the drinking age on board is 21 and only a soda drinks package can be included at the time of booking.
What is different about a 'single' or 'inland' view room?
Rooms described as “single” or “inland” may be positioned in the interior part of hotels, as a result they may not have any view. Single rooms are for one person only, and will be sized accordingly. Rooms which accommodate two people can consist of twin or double beds, if you have a specific choice please make your request at the time of booking. Cots for infants are subject to availability and may be chargeable. Only certain rooms can accommodate two or more children. Three bedded rooms may have folding beds and space may be limited. In apartments, divan-style sofa beds are common. Sea views can vary and may not be unobstructed.
What happens if I am involved in an overbooking situation?
In the event of an overbooking situation at the accommodation booked, the property will make every effort to supply you with alternative accommodation of comparable or higher official standard. We will contact you as soon as we are made aware of any issues to discuss alternative accommodation.
Are there any extras at my hotel?
At some properties, you may have to pay for the use of sunbeds, Jacuzzis, saunas, poolside facilities (towels) and other amenities such as safety deposit boxes, fitness rooms and beauty treatments. Air-conditioning or heating is chargeable at some properties and may not be available 24 hours a day. Wi-Fi may also be chargeable. During certain seasons, heated pools may be closed, please check with reservations to see if this applies to your hotel. Whilst the hotel will endeavour to fulfil any special request made, these cannot be guaranteed and are subject to availability. Some hotel facilities such as the outdoor, indoor pool and bar maybe open to the public, during the year and are subject to weather conditions.
What is supplied in Apartments/Studios?
The range of equipment supplied in self-catering studios and apartments varies, but all will have a fridge, facilities for preparing light meals and basic supply of utensils. The frequency of linen and cleaning services is shown in the individual property descriptions. In order to create extra space, you may find that the number of beds supplied is sufficient only for the number of people occupying the studio or apartment. All outdoor facilities, restaurants and bars are available weather permitting.
ADDITIONAL FOR APARTMENT, VILLAS AND FARMHOUSE GUESTS
• Grocery starter pack, (selected properties, contact us for details) gas and/or electricity supply
• Maid service where available, see applicable accommodation description for details
What happens if there I building work at my hotel?
It is possible that building works may be taking place in the resort and this is outside of our control. We do not always receive advanced warning of such work, however, if we are aware of development in or around your accommodation and we think it is likely to cause any inconvenience, we will pass on this information as soon as possible. If we believe that such work is likely to produce serious disruption, we will give you an opportunity to choose another holiday and if the alternative offered makes a significant alteration to your booking then you will be able to cancel your booking without penalty.
What meals are included?
Bed and Breakfast will generally be offered as continental or a full breakfast. Many hotels also operate meals as buffet-style. Half board is breakfast and dinner and full board is breakfast, lunch and dinner. If you have booked half board or full board drinks are often charged separately. Hoteliers reserve the right to nominate in which restaurants meals are consumed. À la carte meals are not included in your holiday price. Please remember that hoteliers cater for a variety of tastes.
What is included on my All Inclusive holiday?
All Inclusive holidays contain all the essential components of a holiday within the featured price/supplement. Breakfast (usually continental plus-style), lunch and dinner (which may be buffet or waiter service) are provided; locally produced beers, wines, spirits and soft drinks are supplied (usually until approximately 11pm); evening entertainment is included where available and snacks (varies with each property) and/ or afternoon tea/coffee are served as well. However, you may have to pay for such extras as safety deposit boxes, telephone calls, excursions, internationally branded drinks (if available), à la carte meals, in room tea and coffee making facilities and at some properties facilities and treatments such as sauna/massage. Please refer to the individual property descriptions – however please note that times and venues are subject to change and guests will be notified of any changes in advance wherever possible, or alternatively on arrival at your chosen all-inclusive property. Guests may be asked to carry identification to ensure that their ‘All Inclusive’ entitlement is given, this is often a wristband.
Are Gala meals included?
Many of our hotels have gala meal supplements which are compulsory, depending on the date and meal arrangements. Traditionally this includes Christmas Eve to 01 January, though it can also occur on
Valentine’s Day and Easter Sunday. Please check with our reservations team, for the gala meal prices at your chosen property, if applicable. Some supplements may only apply if you upgrade your board basis (i.e. from BB to HB). Please note that where compulsory gala meals are applicable, these will be included in your board basis supplement and will not be shown as a separate amount, on your invoice. Where gala meals are optional, these should be requested at the time of booking and will be detailed separately.
What are the Property ratings based on?
Our property ratings, displayed after the property name, are based on your quality feedback and also take in to account the property’s location, facilities, décor, furnishings and outdoor space.
What information do I need if I hire a car?
If you have booked car rental with us, please read the local conditions of hire which you will receive when collecting your vehicle. Any car hire problems should be reported immediately to the rental company. Please contact reservations or check our website for details on our car types and prices. Car hire prices will include comprehensive insurance cover with an excess of €500-€2000 (depending on country and rental company). An optional cover can be purchased locally with the rental company to cover the excess. Other charges to consider and payable locally:
• Fuel – most rental companies will give the car with half tank (some may charge for this locally)
• Out of hours pick up at airport
• Delivery to accommodation charges
• Relevant city/local authority/city taxes (if applicable)
• Security Deposit – Credit card guarantee
• Road Tolls – Guests to Florida can pre-book unlimited toll passes
On collection of the vehicle a security deposit is required as a guarantee, equal to the excess charge carried by the vehicle’s insurance. This will be taken as a pre-authorisation on the renter’s credit card and the funds will be blocked for security for a period (possibly up to 30 days). On signing of car hire agreement, a credit card imprint will be taken as guarantee against any malicious or unreported damages, excess charges, expenses, traffic or parking contraventions. Age restrictions will apply in all destinations and minimum age is usually 21 years old with a two year valid licence – maximum age will vary and will be advised at time of booking – please check with our staff before confirming a booking on our web site. Car rental prices will be confirmed at time of booking.
What’s not included in my holiday package?
The following are extra:
• Accommodation and flight supplements, where applicable
• Charges for facilities such as fitness rooms, discos, sun lounges
• Any local charges for infant meals, cots and other services
• Excursions in your resort
• Tips and items of a personal nature
When will my reservation be confirmed?
We will send a confirmation invoice to the party leader / travel agent 48 hours after your reservation has been made. Please check your details and inform our administration department immediately of any discrepancies. Failure to do so may result in additional charges for which you may be liable. Call 0207 373 5358 or alternatively email sa[email protected]
How much deposit must I pay?
You must pay a minimum deposit of £69 per person. The deposit payable may vary according to destination and product. You will be advised of the deposit before your booking is confirmed. Please note that if your booking includes a flight, the price of the flight may be payable in full at the time of booking depending on class of fare booked. If you are making a booking within 71 days of your departure date you will need to pay the full amount straight away.
For flight - only bookings we require full payment at the time of booking.
How do I make a change to my travel arrangements?
If you need to make any changes the person who made the booking / travel agent must notify us in writing via email ([email protected]) or post, as soon as possible. We will do our utmost to make these changes but we cannot guarantee this. Certain travel arrangements (e.g. scheduled flights) cannot be changed after a reservation has been made and any alteration request may incur a 100% cancellation charge. Amendment fees will apply, your travel executive will provide full details. Please note: if you do not receive acknowledgement of your requested change within 24 hours of submission, you must contact us by phone or re-submit your request – it is essential that you receive an acknowledgement from us, otherwise your change will not be guaranteed.
When must I pay my balance?
The date on which the balance of the holiday price is due will vary according to your chosen holiday. The date will be confirmed by your travel executive or via our website, however in all circumstances this will be no later than 10 weeks before your departure date.
I have had two confirmations of my booking, the information is the same but the booking references are different, what has happened?
Unfortunately you have clicked on the “pay and confirm” button twice, resulting in 2 bookings being made. We will contact you by close of business next working day to discuss the options. Please note however that due to banking issues, it may take up to five weeks for your money to be refunded to you.
When can I expect to receive my travel documents?
All travel documents will be sent to you / your travel agent with 21 days of your travel date where posible. If your booking is made within 21 days of departure your travel documentation will be sent immediately. Your travel documents will be sent via email; however if you do need documentation to be posted this will incur a charge of £2.50pp
Can I book accommodation-only?
We are pleased to be able to offer virtually all of our hotels, apartments and farmhouses on a room / accommodation-only basis. The simplest way is to use our Search and Book facility and select Accommodation-only from the top menu. If, however, your chosen accommodation is not displayed this might be for a number of reasons, and we would suggest that you either contact us or email us on the details provided in the top of this webpage.
Am I eligible for the Returning Client Bonus?
These offers are outlined in the Special Offers section of each applicable hotel and are offered to clients who have stayed at the same property every year since 2008 (unless it is written to the contrary in the Special Offers section). Proof of previous travel must be provided at the time of booking, quoting a previous Belleair Holidays booking reference.
Which airports do you fly from and which airlines do you fly with?
Belleair Holidays operate from all UK airports although this does depend on the time of year.
Is all the content accurate?
All information and prices detailed in our brochure and online are correct at the time of going to print, however these are subject to change. All prices are based upon the lowest prices available at the time and to be used as a guideline only. As the details are compiled many months before your holiday takes place, there may sometimes be amendments. Facilities may also be withdrawn, particularly in low season. If we are aware of any changes and we regard them as likely to seriously affect your holiday, we will advise you at the time of booking. However, should any changes occur after your booking is made, we shall inform you of this in writing as quickly as possible. Please note that outdoor pursuits like water sports can be affected by weather. The images used are aimed at giving an accurate impression of the type of accommodation and facilities available. Not all rooms are identical to those shown. All outdoor facilities, restaurants and bars are available weather and/or maintenance permitting. Please note that some facilities (e.g. spa treatments, car parking, internet, Wi-Fi, safe, mini bar, amongst others) may be subject to a charge, which must be paid locally. A full list of our room/meal supplements and adult/child reductions are available, please contact our reservations team or visit our website.
What do I need to know if I want to go Diving/Scuba?
Always seek appropriate medical advice before booking a diving holiday and ask us to check your eligibility with the diving school. To dive safely you must be a reasonable swimmer and complete a registration form and a medical declaration/self-assessment form at the dive centre. If a medical condition that may restrict you from diving becomes apparent, a medical examination must be completed. It is a condition of booking a diving holiday that you are properly insured. Our insurance can be extended to scuba divers or you can arrange your own policy. Please note that our policy will not cover loss or damage to hired scuba diving equipment. It is dangerous to undertake an air journey within 24 hours of completing a scuba dive and you should bear this in mind when arranging a diving holiday or pre-booking dive courses. Training manuals are not included in the PADI course prices these must be paid for locally. Equipment hire and boat dives must also be paid for locally.
What information do I need to know if I want to make a group booking?
Travel for each member must be on the same day and should use the same accommodation but may be from different airports. Group places are available for durations of seven nights or more. All group members (whether paid or free) will have to pay any additional supplements if an upgrade in room or board basis is requested. Special offers may not be valid. Free/Reduced child places are not applicable with these bookings.
Are there any health and safety requirements?
Please ensure you have adequate travel insurance. Holders of a European Health Insurance Card (EHIC) are able to access reduced cost or Free State provided health care. The EHIC application form is available from some Post Offices, by telephone from the European Insurance Application department on 0845 606 2030 or you can apply online at www.ehic.org.uk where further information is available. Alternatively consult your doctor. Please note that the EHIC is not a substitute for travel insurance and does not cover private medical care or the cost of such things as repatriation.
How many nights is my booking for?
Our prices refer to the number of nights’ accommodation reserved for you. If your flight arrives in the early hours of the morning, we have to reserve your accommodation from the previous night to make sure that it is ready when you arrive and this counts as one of your holiday nights. Check-in time is around 2pm and check-out around 12pm, however each property is different. It may be possible to retain your room by paying a supplement locally, subject to availability.
Can I pre-book excursions?
Pre-bookable excursions are subject to local laws and regulations in the country in which the services are provided. We have taken care to ensure that the pre-booked excursions featured are arranged by reputable and efficient suppliers. The prices, itineraries and departure of the excursions featured are correct at the time of going to press, however please be aware that such details are subject to change. This may be due to decisions made by the excursion supplier or situations which are outside our control, as described in our booking conditions. If an excursion is cancelled because of these situations, Belleair Holidays will issue a refund. The pre-booked excursions can only be purchased as part of a Belleair Holidays package. Please note that these excursions may not be suitable for those who have mobility difficulties.
Excursions or tours that are booked independently, whilst in resort, are not part of your package holiday provided by us. As these trips are not managed/negotiated on behalf of Belleair Holidays we will not accept any liability for any damages, accidents or claims arising as a result. It is the guest’s responsibility to ensure that the tour/excursion conform to the current local laws/regulations applicable. Your contact will be with the operator of the excursion or tour, not with us.
What happens if my holiday falls on a public holiday?
All countries have public holidays and festivals, religious or otherwise. These may temporarily disrupt your holiday and some may result in a reduction of facilities and entertainment. Please check with the relevant tourist authorities for more details.
Can someone under the age of 18 travel without their parents?
Under 18’s travelling without their parents or other adults, (including friend’s parents) will need to have written authority from their parents and translated where necessary, with both notarised. This is necessary for certain countries only and you should ensure that you check the specific requirements of the country you are travelling to.
NB: This information is subject to change, should you have any questions please do not hesitate to contact us
Please be advised that apart from the Belleair Holidays website, all other websites referred to in this brochure are operated by third parties. All information contained in these websites are updated and maintained by third parties. As such we cannot accept any responsibility for their content and accuracy.